Registration

The patient register is maintained in Registration. Initially, the database is created from either converted data from a previous medical system; or it may be downloaded from your Trading Partner (TP) electronically.

New patients can be added and amendments made to the details of existing patients, such as name, date of birth, address and registered GP. An active Registration status implies permanent and applied (registration applied for) patients, but can also include temporary or emergency treatment patients, private etc. Patients can be transferred in from other GPs, or as new babies, or as immigrants, or from the armed services.

Patients details also include the NHS number (in England), the CHI number in Scotland, and H+C Number in Northern Ireland. Also entered are communication numbers (including phones, fax, pagers, emails), child health surveillance data for under fives, rural mileage, whether dispensing and any capitation supplement.

Carer details can be added from both Registration and Consultation Manager, and assigned to specific patients. Carers do not have to be patients registered with the practice.

If there is an electronic link between the practice and the HA, details of permanent active patients added or changed in Registration can be relayed to the separate Registration Links module. From there the information is transmitted to the HA electronically, and waiting messages for the practice picked up.

Within Registration, there are bulk patient transfer functions to cater for doctors retiring or dying, sharing patients amongst existing partners, downloading patients in from another practice, or deducting patients en masse.