Running an Incremental/Recollection CPRD Collection

To manually run a CPRD Collection:

1. From the Vision 3 3 front screen, select Modules - CPRD Data Collection:

   

2. The Data Collection screen displays:

   

3. Select Start collecting data .
4. The first time you select Start collecting data , the CPRD Auto Collection Consent screen displays. Explicit consent must be given before the electronic CPRD auto collection can be used. See Practice Consent for details.

   You can also give consent for Socio-Economic Status data to be sent to third parties, see Socio-Economic Status (SES) Consent for details.

5. The Data Collection screen displays:

   

6. Complete as required:
   • Collection Type - Select from:
     • Full Data Collection
     • Incremental Data Collection
     • Incremental Data Re-collection
   • Collection Name - Select Collection One - CPRD
   • Output Media - Removable Media is the only option here
   • Extract directory - Select Extract on network drive
   • Browse is automatically pre-populated with the last destination used, if this is not the destination you require select Browse. A standard Windows Browse For Folder screen displays, select your file destination and then select OK. Select your destination folder and select OK to save

   

7. Select Start to start the collection process.
8. You should have sent your previous collection to CPRD as it will be overwritten by this collection. The data collection process checks for the existence of a collection ZIP file in the extract folder. The file name format is:
   • Xuuuuunnn.zip

   Where

   • X = F, R or I
   • uuuuu = Vision practice number
   • nnn = 3 digit sequence

   If a file name with this pattern is found, a warning displays showing the name of the file.

   

   Contact CPRD to ensure they have received this file first as it is deleted as part of this process, then select:

   • Yes to proceed with the new collection.
   • No to terminate the process without starting a collection and then use Copy to Media to send the previous collection.
     Note - For automatic collections, a copy of the ZIP file is retained in the VDT queue until it is successfully transmitted.
9. A system space check is performed:

   

10. The data collection is started:

    

11. Once the collection process is finished the following message displays:

    

12. Select OK.