Main Surgery

1. From Control Panel - File Maintenance, select Practice , or the Practice tab.
2. The Practice Details screen displays:

   

3. Complete as follows:

   • Name - The main surgery name, this prints on prescriptions.
   • Mnemonic - Enter a short name for the surgery, for example, 'MAIN' for the main surgery or 'RUSS' for a surgery at Russell Street.
   • Contract Type – This default to General Medical Services (GMS), update to Personal Medical Services (PMS) if required.
   • TP/HB/CSA - This entry is only made on the Main Surgery screen. Using , select your responsible Health Authority (to whom you are linked), Health Board or CSA, depending on your country.
   • Clinical Commissioning Group (England) - This can be selected for entry, as long as you have entered the CCG beforehand, with its code, in Organisations. These details are printed on all English prescriptions.
   • National Identifier - This is a nationally recognised identifier for your practice, it is also known as your Practice Code. It has six characters - 1 alpha and 5 numeric and often forms part of your practice's NHSNet email address. Contact your Health Board if you are not sure about this or look on the NACS website http://www.nhs.uk/nacs/. This is an essential code to have entered for GMS contract audit data to be reported. As the NACS is used for messaging and other functions, once set it is not possible to update your National Practice Code yourselves. Should this code need updating for whatever reason, please contact the Helpdesk in the usual way.
   • Multiple Sites - This prompt is only on the Main Surgery screen. If ticked, then a branch surgery may be added.
   • HA Identifier - This entry is only made on the Main Surgery screen and can either be left blank, or enter the five character HA code which identifies the practice. The cipher is usually made up of a two/three digit code plus the HA/HB/CSA cipher, eg F00NO for Northampton, F0LNR for Croydon.
   • Fund Holding Identifier - This entry can only be made on the Main Surgery screen.
   • HA (England and Wales) - This is your responsible Health Authority.
   • Primary Care Group
   • Primary Care Trust: - This can be selected for entry, as long as you have entered the PCT beforehand, with its code, in Organisations. In Wales only, as long as the PCT is selected here in Practice Details, then Vision will automatically pick up the PCT’s details and print it on the prescriptions, along with the PCT code that is set up in the "Identifier" tab. If the Identifier is not set up on the PCT under Organisations, then the PCT code will not print on the script.

     If the PCT or CCG is not set up in Practice Details, Vision will continue to print the Health Authority details on the scripts.If this is blank, then the TP will be printed.

4. Select the Addresses tab, then Add under Main. Each Practice site should only have one address. Another address implies another practice site and a separate practice (branch) must be entered.
5. Click OK, now click on Add Contact Number and enter the practice's main telephone number in Address – Communication Nos. – Add - Telephone - business. This number appears on the prescription form.
6. Select Close.
7. Numbers listed under Communication Nos are supplementary, for example, other practice phone numbers, fax, mobiles, emergency number, etc. Select Add under Communication Nos, complete the screen and then click OK.
8. Click OK.
   Note - Once you have entered details for the main surgery, right clicking and selecting Add Practice will let you add a branch surgery.