PARTNERS - Electronic Transactions

The transactions introduced by PARTNERS are broadly similar to those introduced by the HA/GP Links Project in England. The initial in brackets (for example, ACG) refer to the way the transaction is coded:

• A single Acceptance transaction (ACG, outgoing GP to HB) replaces the following paper forms:
  • GPR (application to go on a Doctor’s list)
  • GP4 (medical card)
  • FP13 (Ex-Services form)
  • GP 58 (White ‘Baby Card’)

• An Approval transaction (APF, incoming HB to GP) replaces notification of confirmation of a patient registration by the Health Board Primary Care Department (GP 7A/8A)
• Any changes to patient information on the GP System automatically generate an Amendment transaction (AMG, outgoing) for transmission from GP to that patient’s Health Board.
• Any changes to patient information held on the Health Board CHI automatically generate an Amendment transaction (AMF, incoming) for transmission from HB to that patient’s GP Practice.
• A Deduction transaction (DEF, incoming) replaces notification of deductions from a GP’s list originating from the Health Board Primary Care Department. (GP 22)
• Two transactions assist in the monitoring of patient record movements and both transmitted by the Health Board:
  • The Medical Records Flag Removal Transaction (MRF, incoming)
  • The Medical Records Sent Transaction (MRS, incoming)

• Similar to the HA/GP Links Project, two transactions permit rejection of transactions in specific circumstances:
  • The Rejection (Wrong HB)transaction, HB to GP (REF, incoming)
  • The Removal (Out of Area) transaction, GP to HB (REG, outgoing)

• Security transactions - The functions of these Security options are normally carried out automatically by the Registration Links software, but can be manually implemented from within Registration if the link is not operational.
  • Deduct patient (Alt-C, D) - Instead of waiting for a HA-generated Deduction Transaction, the practice can transfer a patient out, for example, after change of address out of the area, or death.
  • Amend CHI Number (Alt-C, ) – Allows a Scottish practice to amend a CHI number.
  • Clear Medical Records flag (Alt-C, C) - To clear the Records Requested flag or the Records sent by HB flag on Registration and reset to No.
  • Approve patient (Alt-C, A) - This "unfreezes" the Registration screen of a newly registered patient so that editing becomes possible.
    Note - Full details about Registration and Registration Links can be found from the respective on-screen help, or from the Training Guide.