Archiving GP2GP Messages

Not all GP2GP files can be archived and some can never be archived.

In essence, any GP2GP message that is completed, or record that has been filed, can be archived after a period of time. When you archive, you should select all GP2GP message types and let the system work out which messages to archive. Incomplete or unfiled messages cannot be archived.

The following GP2GP messages are NEVER archived and should be processed:

Direction Description

Filing Status

Message type

Archive

Incoming

Incoming GP2GP Request

Ready for Action

GP2GP Request

Never

Incoming

Incoming GP2GP Request

Acknowledged - notes not yet sent

GP2GP Request

Never

Outgoing

GP2GP Request

Acknowledged with caveats

GP2GP Request

Never

Outgoing

GP2GP Request

Acknowledged

GP2GP Request

Never

Outgoing

GP2GP Request

Sent awaiting acknowledgement

GP2GP Request

Never

Incoming

Record Transfer

Available for filing

GP2GP Patient Notes

Never

Outgoing

GP2GP Record Transfer

Held in Queue

GP2GP Patient Notes

Never

Outgoing

GP2GP Record Transfer

Available for Transmission

GP2GP Patient Notes

Never

Outgoing

GP2GP Record Transfer

Batched

GP2GP Patient Notes

Never

 

The following GP2GP messages can be archived after they are 30 days old:

Direction

Document Description

Filing Status in Mail Manager

Archive if older than 30 days

Message Type

Incoming

Incoming GP2GP Request

Withdrawn

30 days

GP2GP Request

Incoming

Incoming GP2GP Request

Cancelled/Superseded

30 days

GP2GP Request

Outgoing

GP2GP Request

Withdrawn

30 days

GP2GP Request

Outgoing

GP2GP Request

Processing error

30 days

GP2GP Request

Outgoing

GP2GP Request

Transmission error

30 days

GP2GP Request

Incoming

Record Transfer

Withdrawn

30 days

GP2GP Patient Notes

Incoming

Record Transfer

Cancelled/Superseded

30 days

GP2GP Patient Notes

Outgoing

GP2GP Record Transfer

Processing error

30 days

GP2GP Patient Notes

Outgoing

GP2GP Record Transfer

Transmission error

30 days

GP2GP Patient Notes

Outgoing

GP2GP Response

Processing error

30 days

GP2GP Request Acknowledgement

Outgoing

GP2GP Response

Transmission error

30 days

GP2GP Request Acknowledgement

Outgoing

PDS General Update

Sent awaiting acknowledgement

30 days

PDS Update

 

The following GP2GP messages can be archived after one week or immediately:

Direction

Document Description

Filing Status in Mail Manager

Archive if older 1week

Doc Type

Incoming

GP2GP Request

Notes sent

Immed

GP2GP Request

Incoming

Incoming GP2GP Request

Request rejected

1 week

GP2GP Request

Outgoing

GP2GP Request

Rejected

1 week

GP2GP Request

Outgoing

GP2GP Request

Complete

Immed

GP2GP Request

Incoming

Record Transfer

Filed

Immed

GP2GP Patient Notes

Outgoing

GP2GP Record Transfer

Sent

1 week

GP2GP Patient Notes

Outgoing

GP2GP Record Transfer

Complete

1 week

GP2GP Patient Notes

Incoming

GP2GP Response

Ready for Action

Immed

GP2GP Request Acknowledgement

Outgoing

GP2GP Response

Sent

Immed

GP2GP Request Acknowledgement

Outgoing

PDS General Update

Complete

Immed

PDS Update

Outgoing

PDS General Update

Rejected

1 week

PDS Update