Organisation Details

  1. Name – Select from the dropdown list. You can type the first letter to reach that part of the picklist. For Northern Ireland practices, select Northern Ireland. See Local Health Board in WalesScotland and Northern Ireland Health Boards
  2. The Cipher fills in automatically once you have selected the name. This is a one, two or three letter code, for example in England & Wales, BIR Birmingham; in Scotland C Argyll & Clyde; In Northern Ireland NI.
  3. An extra field called Link is enabled.
    • Answer Yes if you are linked electronically for Registration Links (and IOS) in England and Wales, or for Scottish Partners;
    • No if you are not linked and there is no exchange of electronic data,
    • and Down if you are usually linked electronically but the Link is not currently working
  4. Valid From and Valid Until - These date entries are optional. Valid from defaults to today's date. This is the start date of the association of the Organisation with the practice. If in the future you finish your association with the Health Authority, enter a Valid Until date and tick the Inactive box. Or just right click on the Organisation in the tree view and select Remove Organisation - this does not actually remove it but makes it inactive.
  5. GP Abeyance – In England and Wales, some authorities let you register new patients to a GP whose list is in abeyance (ie GP has an End Date entered). Check this box if relevant. Individual Health Authorities will decide whether this option is to be made available to Practices under their authority. When registering a patient, data validation checks the patient’s date of acceptance against the GP’s end date if in existence (The GP end date is entered in File Maintenance – Staff – [GP] – Professional tab – Date left Practice). If GP Abeyance has been set to Y, then registration can occur before or after a GP’s end date. If set to N, then registration can only occur before a GP’s end date.
  6. Footpath miles, Water miles – If entering a Health Board in Scotland, and the practice is allowed to claim rural mileage, check one or both of these boxes if relevant. If left unchecked, then these prompts do not appear on patients' Registration (Other) screens.